2026-303

POSITION: ADMINISTRATIVE SECRETARY FOR CAREEER AND TECHNICAL EDUCATION

LOCATION: CENTER FOR CAREER AND TECHNICAL EDUCATION

SALARY: UNIT IV SALARY SCHEDULE 12 MONTHS GRADE 6 $41,586 - $59,287

**** THIS POSITION IS CURRENTLY OPEN FOR TRANSFER FOR CURRENT EMPLOYEES ONLY

QUALIFICATIONS:

? High school graduate

? Two years of business school and/or secretarial college preferred.  Successful business

experience will be considered in lieu of formal schooling

? Must have a working knowledge of bookkeeping methods used in keeping fiscal accounts and

records, and of office terminology, procedures routine, and equipment

? Must comprehend and carry out oral and written instructions and maintain records and files

? Must have a working knowledge of internal auditor procedures to be able to verify information

? Computer literate with proficiency in using Spreadsheets. Preferred experience and

comfortability with Google Sheets, Google Drive and related programs.

? Demonstrated ability to quickly learn and adapt to new software systems, reporting

requirements, and office procedures

? Must take and pass clerical test administered by the Allegany County Board of Education (or

have taken and passed the test within the last 2 years)

? Must possess knowledge of business English, spelling and business mathematics

? A minimum typing speed of 60 words per minute preferred

? Strong organizational and time-management skills with the ability to manage multiple priorities

and shifting deadlines

? Ability to work effectively during high-volume periods, maintaining accuracy and

professionalism under pressure

? Excellent communication, organization and human relation skills

ESSENTIAL JOB FUNCTIONS:

? Works in close collaboration with CTE/World Language supervisor, Work-force Development

Coordinator, Career Coach Coordinator and P-Tech Coordinator

? Opens and answers routine mail without need of supervision - processes other mail

? Represents school system in public contacts

? Accurately maintains complex financial records and documents meeting all deadlines and

requirements for Maryland State Department of Education

? Accurately processes all bills, purchase orders, timesheets, accounting memos, and grant

documents associated with multiple funding sources

? Knowledge of grant reporting to MSDE, specifically with the Perkins Grant and funding

? Assists in the management of other grants (i.e., ARC) that are housed in the CTE office

? Communicates with Program Advisory Committees across all CTE skill areas

? Assists with the coordination of Local Advisory Council meetings and Professional Development

activities, as well as scheduling meetings and processing meeting notes

? Maintains accurate budget records for numerous district programs within CTE (including

SkillsUSA), Career Counseling, FACS, Tech Ed, and World Languages.

? Adapts to evolving program needs, deadlines, and regulatory requirements, particularly during

peak reporting and budgeting cycles

? Supports time-sensitive projects that require rapid turnaround, attention to detail, and

coordination across multiple stakeholders.

? Arranges travel and logistics for supervisor and staff as needed

? Receives, prioritizes, and responds to telephone messages and inquiries

? Performs word processing and answers correspondence as assigned by supervisor

? Handles routine matters that arise during the absence of supervisor

? Works independently and collaboratively to support office operations

? Maintains close liaison with Finance Office and Human Resources office to ensure accuracy and

compliance

? Performs other duties as assigned by the Supervisor